Office Administrator

Languages

English

Education

College/CEGEP

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Tasks

• Overseeing and coordinating office operations, as well as reviewing, evaluating, and implementing new processes.
• Set work priorities, assign tasks to office helpers, and monitor that deadlines are reached, and protocols are followed.
• Implement administrative procedures as required in the organization.
• Administer policies and procedures pertaining to the disclosure of documents when responding to requests made in accordance with laws governing government access to information and privacy.
• Plan and coordinate office services such accommodations, relocations, tools, supplies, forms, asset disposal, parking, maintenance, and security.
• Conduct analyses and keep an eye on administrative tasks connected to contracts, project management, and budgeting procedures.
• Assist in creating the operating budget and keep track of the inventories and financial controls.
• Assemble data, draught correspondence, quarterly reports, and special report

Supervision

3-4 people

Computer and technology knowledge

• Electronic mail
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability